Book keeper for Computer Shop | How to use Book Keeper on your Computer Shop

Book Keeper helps to manage computer shops in better way than other software. It helps in maintaining their inventory and managing their customer accounts with various types of reports. It also helps you in filing GST returns in easier manner and checking various GST reports.

Let's start step by step:

How to create your company?

Open Bookkeeper then select create company and then mention details like:
Company Name
Email ID
Contact Details
Company GSTIN
Company Logo & Signature
Financial Year Details
After entering all the details save company.

How to create Customers/Suppliers

After Opening a Company go to Accounts section on the left and from there select create new Customer/Supplier
Then, add Customer/Supplier Name, Email, Address, GSTIN etc. and save the master.

You can also import Accounts from tally and Excel

Import from Tally

You need to export XML files from Tally
open Book Keeper > Tools > Import From Tally
Select XML files one by one and click Start Import.

Video tutorial: https://www.youtube.com/watch?v=dMM7lTbjzKo 

How to Import Customer/Supplier from Excel

• Maintain all your Customers/Suppliers in your Excel File

• Open Bookkeeper >Tools>Import Customer/Supplier from Excel.

• You need to rearrange your data as per our format can download our sample excel sheet and arrange your data in that format.

• Once the data is arranged you need to select import type as Customer/Supplier and select the Excel sheet and then start import.

How to add items in Book Keeper

Go to Inventory Section on the left from there select new inventory item and then mention details like item name, Unit of measure, initial quantity if any , HSN code , Tax Category , Sale Price/Purchase Price etc.

How to import items from Excel

• Maintain all your Items in your Excel File

• Open Bookkeeper >Tools>Import Item from Excel.

• You need to rearrange your data as per our format can download our sample excel sheet and arrange your data in that format.

• Once the data is arranged you need to select import type as Customer/Supplier and select the Excel sheet and then start import

It's time to add Purchases / Purchase Voucher

• Go to Transaction > select purchase > select Create.

• Select date, enter party, enter voucher number and then select the items and enter quantity and then can save the voucher.

How to Add Sales?

• Go to Transaction > select Sales then select create

• Select date, Enter Customer, Enter voucher number and then select the items and enter quantity after that can charge tax or give discount on item or on total and save the voucher.

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How to Print the invoice and email?

• For printing the sales invoice can just click on save and view when creating the invoice, after that can view the invoice and give print command from there.

• If want to print the invoice later can go to transaction select sales and select view after that

• Select the invoice and click on view invoice and can view and print from there.

• For emailing the invoice just view the invoice and click on @ Send Email and mail will be sent automatically , just make sure you have mentioned the email of party in their master and your email in company settings.

How to check the Reports?

35+ reports are present in Book Keeper Windows.

• Day Book:- Here you will get everyday transactions.

• Sales Register With Profit :- In this report you will get customized view of sales along with gross profit calculated on the basis of cost price of items.

• Inventory Summary :- In this report you will get summarized report of all items with their stock and value and can also bifurcate items on the basis of their category/sub category.

• Inventory Item Details :- In this report you can select any item and can view all transactions of that item and can select the voucher also .

• Profit & Loss :- In this report you can see the business profit and loss for the seective period like daily, monthly , quarterly, yearly

• Customer/ Supplier List :- In this report you can check your customers/suppliers along with their details like email phone GSTIN and can check their outstanding balances also

• Outstanding Report :- Here you can see all party receivable and payable amounts, It will help collect the money from your customers

• GSTR1 Report :- is a monthly or quarterly return that should be filed by every registered dealer. It contains details of all outward supplies i.e. sales.

• Items About To Finish :- It helps to get the details of stock is about to finish and gives prior option to reorder the required products.

All these Reports can be exported to Excel, MS Word, PDF Format.